Vendor and Entertainment Opportunities

Booth Location

Vendor booth location will be assigned by the Town of LaSalle. We will do our best to accommodate special requests, but cannot guarantee accommodations. You will be informed of your booth location before the event along with a vendor map. Vendors are not permitted to sell items outside of the approved booth area. All booths must remain stationary. Booth area includes tent structures, and all supplies and storage (carts, trailers, etc.) The site supervisor will check to ensure all items are within the vendor booth during set-up and inspection times.

The vendor is solely responsible for providing all items for their booth including tent, chairs, tables, extension cords and other set-up equipment. All sale items and signage must remain inside allotted booth spaces.

Vendors are responsible for securing their tents (with weights or sandbags). Vendor booths must be staffed for the entire duration of the festival. Early tear down or closing is prohibited.

Weather

The festival operates rain or shine. The Town of LaSalle will evacuate the festival in the event of severe weather.

Accepted vendors will be notified by email approximately two weeks in advance of the LaSalle Night Market.

We make efforts to provide each vendor a chance to participate in at least one of the LaSalle Night Markets. Vendors may be not be accepted for each market they applied to. Vendors are selected based on variety, products being sold, quality of goods and availability.

Each accepted vendor will receive one booth space which is ten (10) feet wide and ten (10) feet deep. Vendors may request additional booths on their application, but acceptance of more than one booth space is not guaranteed. The Town does not guarantee exclusivity and other vendors may be accepted with similar products. Please note that the Town reserves the right to decline vendor entries of similar products to ensure adequate interest and representation at the event.

The vendor is solely responsible for providing all items for their booth including tent, chairs, tables, extension cords and other set-up equipment. All sale items and signage must remain inside allotted booth spaces. Vendors are not permitted to play music at the markets.

Vendors are responsible for securing their tents (with sandbags on cement and appropriate tent stakes on grass). Tent stakes should not be longer than 8 inches. Vendors have 90 minutes to set-up prior to opening to the public and once set-up is complete, vendors are not permitted to move their booth during the event. Vendor booths should be staffed for the entire duration of the event.

Electrical outlets are available throughout the event area. The Town will make efforts to provide vendors with access to electrical, but it is not guaranteed. Vendors are responsible for providing their own extension cords which must be a 3-prong grounded cord, outdoor rated with a maximum 125V.

• Food Trucks and Trailers will be located within the designated food court area.

• Please note vendors must detach and relocate their vehicle once set up is complete as space is limited.

• The Town of LaSalle reserves the right to regulate food items.

• To ensure variety and quality, we will only be accepting a limited amount of certain food categories.

• Food trucks and trailers must run on their own power source.

• Water and greywater disposal must be provided by vendor. 

Vendors must be able to provide documentation of paperwork including all related Windsor-Essex County Health Unit Forms, TSSA certifications, insurance documentation as well as necessary fire extinguisher and suppression documents. Vendors must pay a vendor fee to attend the event. Vendor fees are non-refundable and payment is required in advance. Cancellations will not be refunded.

Food for sale: Vendors selling food items should note that the Windsor Essex County Health Unit (WECHU) is notified of all events. All vendors must be in compliance with the WECHU code. Vendors found to be in violation of this must cease operations and sales to the public until the issue is resolved. If Health and Safety concerns are prevalent, the Town reserves the right to decline entry into the event or any future events. It is the sole responsibility of the vendor to ensure adequate paperwork and inspection records are on hand at all times. 

Items for sale: The Town reserves the right to regulate goods sold by vendors and accept or deny entry with just cause. Sale of any items deemed offensive, unprofessional, and hurtful is strictly prohibited. Booths will be monitored and vendors may be asked to withdraw sales of specific items or leave the event. The Town is not responsible for lost or stolen items.

Vendor set up begins no earlier than 90 minutes prior to the event opening time. Vendor spaces are assigned in advance by Town staff. Vendors may be asked to move their booth. Set up must be completed no later than ten minutes prior to the opening time.

Vendor tear down begins at the immediate conclusion of the event hours. Early tear down is prohibited. Tear down should be completed no later than one hour past the event ending time. Vendors must remove all materials, equipment and garbage. Any garbage left behind is subject to administrative fees. The Town will not hold on to lost items. 

Vendor Parking: Vendors are asked to remove their vehicles after setting up from the LaSalle Civic Centre lot to make room for customer parking. Please note adjacent private lots are available. The Town does not reserve parking spaces. Access of vehicles to the LaSalle Civic Centre grounds (walkways, paths, etc.) is strictly prohibited. Vendors who require such service must make these needs know to the Town in advance. Approval may be given in certain circumstances.