Routine Disclosure

The Town of LaSalle is committed to supporting accountability and transparency by making records and information readily available to the public, where possible, and in accordance with the key principles of MFIPPA. The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) establishes the public right of access to municipal records, subject to the exemptions listed in the Act, while at the same time, protecting privacy.

Routine Disclosure requests streamline the process of requesting access to municipal records and information that may not be subject to the exemptions under MFIPPA. Read the Town of LaSalle's Routine Disclosure and Active Dissemination Policy.

Routine Disclosure

What is Routine Disclosure?

The routine release of Records in response to a request outside of MFIPPA.
See the Link below to view the Town of LaSalle's Policy for more information.

Active Dissemination

What is Active Dissemination?

The periodic release of certain Records without a request.
See our website for Records made available to the public without a request!

How to Submit a Routine Disclosure Request

Submission Options

Submit your request online, in person or by contacting the responsible department.

1. Submit Online

Submit online by using one of the following forms -

Routine Disclosure Form

Please note that these forms are for general information only. The procedure for requesting letters or records where standardized fees apply, such as tax certificates, fire incident or inspection reports, etc. will be listed in the Routine Disclosure Plans below.

2. Contact Us

Contact the Department responsible for the requested Record(s). If you are unsure which Department has custody of certain records, please see the Routine Disclosure Plans below.

3. Visit Us

Visit us at one of the following locations

Locations

Town Hall Civil Centre

Vollmer Recreation Complex

5950 Malden Road

LaSalle, ON
N9H 1S4

2121 Laurier Drive
LaSalle, ON
N9J 3K7

Fees

Fees apply in accordance with the current User Fee By-Law.

Routine Disclosure Plans

Records listed below are available to the public in accordance with the conditions and access methods listed below.

Administration

Record	Conditions	Access
Organizational Chart	Final chart only. Excludes drafts, working copies, correspondence and related background information.	Online: Departments
Messages from the Mayor		Online: Message from the Mayor
Studies and Special Projects	Includes only information available on website. Excludes drafts, working copies, and confidential records.	Online: Studies and Special Projects

To access an alternate format, please contact the Administration Department at 519-969-7770 ext. 1233

Council Services

Council Services Records

Record	Conditions	Access
Accessibility Compliance Report	Final Report only.	Online: Routine Disclosure Request Form Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251
Accessibility Plan	Final plan only. Excludes correspondence, drafts, and working copies	Online: Accessibility
Accessibility Status Report – Year End	Final report only. Excludes correspondence, drafts, and working copies.	Online: Accessibility
Administrative Monetary Penalties System (AMPS) – Ticketing	Copies may only be requested by the individual to whom the Penalty Notice was issued. Limited to the carbon copy of the original Penalty Notice, any photos taken by an Officer to support the issuance of said Penalty Notice, and any direct communications from the Town to the Penalty Notice recipient. Excludes Officer notes and any communications not directly involving the Penalty Notice recipient.	Online: Routine Disclosure Request Form Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251
Agreements and Contracts attached to By-Law	Excludes agreements not attached to a by-law. Final agreement only. Excludes draft agreements, legal opinions, correspondence, various other agreement documentation and confidential/sensitive information.	Online: Routine Disclosure Request Form Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251 Fees may apply.
Appointments to Boards & Committees	Release of names and resolutions appointing individuals only.	Online: Routine Disclosure Request Form Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251
By-Laws	Signed copy only. Excludes draft copies, confidential attachments, legal opinion, correspondence, and background information relating to By-Law.	Online: Frequently Used By-Laws and Council Calendar Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251 Fees may apply.
Code of Conduct for Members of Council	Final code of conduct only.	Online: Integrity Commissioner
Collection Calendar	Final calendar only.	Online: Garbage and Recycling Contact: Reception Phone: 519-969-7770 ext. 1221 by mail Location: Reception at Town Hall or the Vollmer Complex
Committees of Council - Agendas & Minutes	Excludes Closed Session Agendas, Closed Reports, Closed Minutes, delegation records, notifications and working notes.	Online: Council Calendar Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251 Fees may apply.
Committee Terms of Reference		Online: Boards and Committees
Council Agendas & Minutes	Excludes Closed Session Agendas, Closed Reports, Closed Minutes, delegation records, notifications and working notes.	Online: Council Calendar
Disclosures of Pecuniary Interest Registry		Online: Disclosures of Pecuniary Interest
Elections – Accessibility Plan	Final plan only. Excludes draft and working copies.	Online: Accessible Election
Elections – Accessibility – Post Election Report	Final Report only. Excludes draft and working copies.	Online: Accessible Election
Elections – Candidate Files	Records may only be viewed in the 120 days post-election.	Available for viewing at Town Hall between filing and the 120 day period post-election. Contact: Council Services Department Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor
Elections – Candidate Financial Statements		Online: Post-Election Candidate Financial Statements
Elections – Nomination Papers	Records may only be viewed in the 120 days following the election period.	Available for viewing at Town Hall between filing and the 120 day period post-election. Contact: Council Services Department Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor
Elections – Final Results		Online: Municipal Election Results
Elections – Statistics		Online: Municipal Election Statistics
Incident / Accident Reports	Copy may be provided to the individual referred to in the Incident / Accident Report, insurance company or legal counsel.	Online: Routine Disclosure Request Form Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251
Lottery Licensing	Verbal confirmation of license issuance including license number, license holder, date of event and event location.	Online: Routine Disclosure Request Form Contact: Executive Assistant to the Clerk Phone: 519-969-7770 ext. 1234
Noise By-Law Exemption Notice	Includes notice only.	Notice sent to surrounding residents.
Policies	Final policy only. Excludes drafts, working copies, correspondence and notes.	Online: Municipal Policies Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251
Reports to Council and Committees	Excludes reports to closed session or confidential reports, background information and working notes.	Online: Council Calendar Contact: Records Management Clerk 519-969-7770 ext. 1251
Resolutions		Online: Council Calendar Contact: Records Management Clerk 519-969-7770 ext. 1251
User Fee Schedule	Final schedule only. Excludes drafts, working copies, correspondence, etc.	Online: User Fee Schedule

Culture and Recreation

Culture and Recreation Records

Record	Conditions	Access
Facility Rental Agreements	Provided only to renting party. Identification will be required.	Online: Routine Disclosure Request Form Contact: Culture & Recreation Department Phone: 519-969-7771 ext. 4105
Festivals and Events Information		Online: Festivals and Events Contact: Recreation Programmer - Events Phone: 519-969-7770 ext. 6008
Grist Mill Book		Contact: Recreation Programmer – Customer Care Phone: 519-969-7770 ext. 1235 Location: 2121 Laurier Pkwy, LaSalle ON, N9J 3K7 Fees apply.
Parks & Recreation Master Plan	Final plan only. Excludes drafts and working copies, third party information, etc.	Online: Parks Master Plan
Programming Information	General information only. Excludes registrations and personal information.	Online: Register for Activities Contact: Culture & Recreation Department Phone: 519-969-7771 ext. 4101 Location: 2121 Laurier Pkwy, LaSalle ON, N9J 3K7
Vendor Information Packages	General information only. Excludes completed registration.	Online: Festivals and Events Contact: Recreation Programmer - Events Phone: 519-969-7770 ext. 6008

Finance

Finance Records

Record	Conditions	Access
Assessment Rolls	Assessment roll books are made available for public viewing at Town Hall. These books are self service and assistance cannot be provided. Assessment roll information is not provided by phone or email, except to the property owner. Proof of identification will be required. No information pertaining to the roll number will be given out.	Current year and previous year: Self-service books available for viewing at the Finance Counter at Town Hall. Archived copies: Contact: Finance Department Phone: 519-969-7770 ext. 1230 Fees may apply.
Asset Management Plan	Final plan only. Excludes drafts and working copies.	Online: Asset Management Plan
Audited Financial Statements		Online: Financial Statements
Budget (Proposed and approved)	Final proposed and approved budgets only. Excludes drafts and working notes.	Online: Budgets Contact: Finance Department Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor
Development Charges Background Report - Final	Final report only. Excludes working copy, drafts, and background information.	Online: Development Charges
Energy Consumption Report	Final report only.	Online: Energy Consumption Report
Energy Management Plan	Final plan only.	Online: Conservation and Energy Management Plan
Maps	Includes maps used for general purposes.	Online: Maps Trail & Street maps available in person. Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor Phone: 519-969-7770 ext. 1230 Other maps Contact: GIS Technician Phone: 519-969-7770 ext. 1293 Fees may apply.
Procurement Records	Includes request for quotes, request for proposals and tenders documents posted to the Bids & Tenders Portal. Excludes working copy, drafts, background information, final submissions and confidential information.	Online: Bids & Tenders Contact: Procurement Officer Phone: 519-969-7770 ext. 1273
Statements of Remuneration	Includes only final statements of remuneration prepared under section 284 of the Municipal Act, 2001.	Online: Council Calendar
Tax account hard copy	Available to registered owner or representative only.	Online: Tax Account Hardcopy Form Contact: Finance Department Phone: 519-969-7770 ext. 1230 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor Fees apply.
Tax account information	Available to registered owner or representative only.	Contact: Finance Department Phone: 519-969-7770 ext. 1230 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor Fees apply.
Tax Certificate / Lawyers Letter	Available to registered owner or representative only.	Online: Property Taxes - See Tax Certificates section for Form Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor Phone: 519-969-7770 ext. 1230 Fees apply.
Tax Rates	Final tax rates only.	Online: Tax Rates Contact: Finance Department Phone: 519-969-7770 ext. 1230
Tax Sales Listing	Includes listing only. Excludes any supporting or related records.	Online: Property Tax Sales
Video Surveillance	Released to: Police services for ongoing investigations Internally for enforcement and investigation of incidents Externally on a case for case basis, where release does not violate privacy.	Contact: Police Service Phone: 519-969-5210 Location: 1880 Normandy St, LaSalle ON, N9H 1P8 Fees may apply.
Water account information	Available to registered owner or representative only.	Contact: Finance Department Phone: 519-969-7770 ext. 1230 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 1st Floor Fees may apply.
Water Financial Plan	Final plan only. Excludes drafts and working notes.	Online: Water Financial Plan

Fire Service

Fire Service Records

Record	Conditions	Access
Incident Reports	Released only to property owner, authorized agent or individuals directly involved/affected in the incident. Subject to FOI requirements and exemptions.	Contact: LaSalle Fire Service Phone: 519-966-0744 ext. 3021 Fees apply.
Inspection Reports	Released only to property owner, authorized agent, or with written permission from the property owner. Subject to FOI requirements and exemptions.	Contact: LaSalle Fire Service Phone: 519-966-0744 ext. 3021 Fees apply.
Fire Master Plan	Final plan only. Excludes drafts and correspondence.	Online: Fire Master Plan
Fire Safety / Prevention Information		Online: Fire Prevention
LaSalle Fire Service Annual Report		Online: Annual Fire Report
Recreational Fires – Quick Reference Sheet		Online: Fire Prevention
Town of LaSalle Emergency Response Plan	Final plan only. Excludes drafts and confidential information.	Online: Emergency Planning

Human Resources

Human Resources Records

Record	Conditions	Access
Job Postings (External)	Available during open posting period. Excludes draft and working copies.	Online: Employment

Planning and Development

Planning and Development Records

Record	Conditions	Access
Bouffard & Howard Planning Districts – Development Standards Manual	Final manual only. Excludes working copy and drafts.	Online: Planning
Building Permit Fees		Online: Building and Construction Contact: Building Clerk Phone: 519-969-7770 ext. 1245 Location: 595 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Building Permits	Released to property owner, authorized agent, or individual with written permission from the owner.	Online: Routine Disclosure Form Contact: Building Clerk Phone: 519-969-7770 ext. 1245 Location: 595 Malden Rd., LaSalle ON, N9H 1S4, 2^nd Floor
Building Drawings / Plans (Residential Buildings)	Released to property owner, authorized agent, or individual with written permission from the owner. Copyright Act may apply to some drawings and plans.	Online: Routine Disclosure Form Contact: Building Clerk Phone: 519-969-7770 ext. 1245 Location: 595 Malden Rd., LaSalle ON, N9H 1S4, 2^nd Floor
Development Charges Background Report	Final report only. Excludes working copy, drafts, and background information.	Online: Development Charges & Fees
Development Charge Fees		Online: Building and Construction Contact: Planning Technician Phone: 519-969-7770 ext. 1252 Location: 595 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Occupancy Records	Released to property owner, authorized agent, or individual with written permission from the owner.	Online: Routine Disclosure Form Contact: Building Clerk Phone: 519-969-7770 ext. 1245 Location: 595 Malden Rd., LaSalle ON, N9H 1S4, 2^nd Floor
Official Plan	Final plan only. Excludes draft copies, correspondence, legal opinions, etc.	Online: Planning Contact: Planning Clerk Phone: 519-969-7770 ext. 1252 Fees may apply.
Planning Act related applications and supporting materials including Official Plan Amendments, Zoning Applications, Subdivision Applications, Part Lot control, Consent Applications and Variance Applications.	Excludes records not yet considered by Council, legal opinions, or other confidential records. Personal information will be redacted prior to the release of any information. Drawings may be subject to the exemptions listed in MFIPPA.	Online: Routine Disclosure Form Contact: Planning Technician Phone: 519-969-7770 ext. 1252 Fees may apply.
Planning Act related and Committee of Adjustment Notices	Available until after appeal period is complete. The notice then becomes part of the planning application file.	Online: Public Meetings Contact: Planning Technician Phone: 519-969-7770 ext. 1252
Surveys	Relevant sections pertaining to property owner’s address released to property owner, authorized agent, or individual with written permission from the owner.	Online: Routine Disclosure Form Contact: Building Clerk Phone: 519-969-7770 ext. 1245 Location: 595 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Work order and zoning compliance letters	Released to property owner, authorized agent, or individual with written permission from the owner.	Online: Routine Disclosure Form Contact: Building Clerk Phone: 519-969-7770 ext. 1245 Fees apply.
Zoning By-Law	Final by-law only. Excludes drafts, information not considered by Council, correspondence, background information, etc. Please note that the original zoning By-law may have been amended.	Online: Routine Disclosure Form Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251 Fees may apply.
Zoning Amendment By-Laws	Final by-law only.	Online: Council Calendar Contact: Records Management Clerk Phone: 519-969-7770 ext. 1251

Public Works

Public Works Records

Record	Conditions	Access
Backflow Prevention – Certified Contractors List		Online: Backflow-Cross Connection Control Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Ditch Infill Information	General information only.	Online: Infilling a Ditch Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Drain Layers Licensing – List of licensed drain layers in LaSalle		Online: Infilling a Ditch Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Drainage Projects	General information about drainage projects.	Online: Municipal Drainage Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Drinking Water Systems Annual Report		Online: Water
Driveway Standards		Online: Standard Drawings Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Fluoridation Information	General information only.	Online: Water
Legal Letters		Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor Fees apply.
Municipal Drainage Map		Online: Municipal Drainage
Parks & Recreation Master Plan	Final plan only. Excludes drafts, working copies and correspondence.	Online: Parks Master Plan
Public Works Projects	Includes only information available on website.	Online: Public Works Projects
Road Closures and Construction Information		Online: Road Closures
Snow Removal Route Map		Online: Winter Maintenance
Standard Drawings		Online: Standard Drawings
Traffic Calming Surveys and Studies		Online: Traffic Calming
Water Consumption	Released only to property owner, authorized agent, or with written permission form the property owner.	Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor
Water and Wastewater Rates		Online: Rates
Watermain Standards		Online: Watermain Standards
Work Orders	Verbal confirmation on status of an order may be released to owner, requestor, or authorized individual.	Contact: Public Works Department Phone: 519-969-7770 ext. 5290 Location: 5950 Malden Rd., LaSalle ON, N9H 1S4, 2nd Floor

Strategy and Engagement

Strategy and Engagement Records

Record	Conditions	Access
Advertising	Excludes draft copies, correspondence, notes, quotations and file information.	Online: Routine Disclosure Request Form Contact: Strategy & Engagement Department Phone: 519-969-7770 ext. 1279
Business Directory		Online: Business Directory
Economic Development Strategic Plan	Final plan only. Excludes draft and working copies, background information, etc.	Online: Economic Development Strategic Plan
LaSalle Messenger	Final document only. Excludes draft and working copies.	Online: Stay Connected
Media Releases	Final media release only. Excludes draft and working copies.	Online: News or by subscribing and on the Town’s social media. Contact: Strategy & Engagement Department Phone: 519-969-7770 ext. 1279
News and Announcements	Final announcement only. Excludes draft and working copies.	Online: News
Stay Connected, LaSalle! E-Newsletter	Final newsletter only. Excludes draft and working copies.	Online: Stay Connected or by subscribing.
Town of LaSalle Strategic Plan	Final Plan only. Excludes draft and working copies.	Online: Strategic Plan

To access an alternate format, please contact the Council Services Department at 519-969-7770 ext. 1251.

Town of LaSalle
5950 Malden Road
LaSalle, ON N9H 1S4
T. 519-969-7770
F. 519-969-4469
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